Job Opportunity- Office of Science and Technology Austria


Front Office and IT Manager

The Office of Science and Technology at the Embassy of Austria in Washington D.C. is seeking a qualified, outgoing person to join its team as a full-time Front Office Manager with IT experience.

Location: Austrian Embassy Washington D.C.

Date of Employment: February 2018

Starting salary: US $ 40,000 – 48,000 gross p.a. depending on qualifications and experience, paid vacation and sick leave

This is a full time position. Salary and employment details will be confirmed upon offer of employment.


Responsibilities include, but are not limited to:

  • Function as the main contact point of the office;
  • Coordinates meetings and supports events;
  • Organizes business travels;
  • Orders office supplies and maintains office equipment incl. IT and inventory;
  • Administers the OSTA’s Database, including monitoring of database content and responsibility for technical updates;
  • Trains new OSTA members & coaches OSTA team on the use of the database;
  • Assists with the OSTA’s accounting and banking business, including quarterly financial reports and payroll;
  • Supervises the IT system and database, system security, and liaises with IT contractors
  • General office duties;
  • Performs additional responsibilities as requested or assigned.


Required qualifications:

  • Detail-orientation with strong organizational and time-management skills;
  • Ability to conduct, manage and prioritize multiple tasks simultaneously;
  • Excellent verbal and written skills in English;
  • Effective interpersonal skills and the ability to work independently and as part of a motivated team;
  • Demonstrates computer skills and proficiency in Microsoft Office applications;
  • Effective analytical and problem-solving skills and execution of independent judgment;
  • Strong work ethics and ability to self-motivate and show initiative;
  • Confidence in handling Bookkeeping/Accounting;
  • Polite and helpful, good team player.


Preferred qualifications:

  • Proficiency in German;
  • Knowledge of Teamwork and Database Management;
  • Knowledge of CMS (Joomla) preferred, Quicken Accounting Software.


How to apply:

  • Please apply in writing by January 20, 2018 by e-mail only to


Applications should include:

  • A CV of not more than two pages
  • A cover letter of not more than one page


Please use the subject line “Application: Front Office and IT Manager | [First name] [Last name]”

Please do not attach copies of certificates or references, as these will be requested at a later stage. Only applicants who meet essential requirements will be contacted for an interview.

We regret we are unable to refund travel expenses.