Requesting Legal Documents

Important! Please schedule an appointment before coming to the embassy.


A. Documents from Austria

a) Vital Records
(Birth, marriage, and death certificates)

In 2014 a central electronic registry of civil status was introduced in Austria in accordance with the new Civil Status Act (PStG 2013).

The Austrian Embassy in Washington is now authorized to issue civil status certificates (birth, death and marriage certificates, partnership certificates etc.) by means of this registry.

A newly introduced requirement under the 2013 Civil Status Act is mandatory notification of any changes effected abroad (i.e. name change, marriage, divorce, birth) to general civil status data processed in line with the Civil Status Act. 

Furthermore all registered parties have the right to access their personal records in the system of civil status registration. 

Required documents:

  • valid photo ID (passport)

  • if possible: copy of lost or stolen document

  • proof of current residence in the US (US driver's license, lease, utility bill,...)

  • depending on the individual application: marriage certificate and/or divorce decrees (with apostille), other personal documents, etc.

  • consular fee for vital records extract and/or apostille: the fee may be paid in cash (at the embassy), as postal money order or cashier's check. Credit/debit cards and personal checks cannot be accepted.

  • self-addressed and prepaid envelope (preferably USPS Priority), if you want your document returned by U.S. mail. FedEx envelopes or shipping labels need to be prepaid; labels which only show a credit card number cannot be accepted. "Bill Sender" option on FedEx labels will not be accepted. The Austrian Embassy will not be responsible for documents after they were mailed!

The application for issuing of a civil status certificate can be submitted by postal mail, the completed form must be signed and notarized and notarized copies of the photo IDs must be attached. The fee can be paid as money order or cashier's check.

Please note that additional documents may be required on a case by case basis.

 

b) Driver's License

In the case of loss or theft of your Austrian driver's license abroad, you may request a replacement at the competent authority in Austria via the Embassy. The Embassy itself does not issue driver's licenses.

To request a replacement for a stolen/lost driver's license, please provide the following documents:

  • Application (in German only)

  • valid photo ID (passport)

  • 1 passport picture (same criteria as for Austrian passports)

  • if applicable: police report for your lost/stolen driver's license

  • if possible: copy of lost or stolen driver's license

  • proof of last residence in Austria (Meldezettel)

  • proof of current residence in the US (US driver's license, lease, utility bill,...)

  • consular fee: see "requesting legal document" and "forwarding of document"

  • driver's license fee for Austrian authority (EUR 49.50) has to paid in USD after the new driver's license arrives at the embassy.

It is not mandatory to swap your old-format driver's license for a new driver's license. The application and payment can be processed through a consulate or an honorary consulate.

 

c) Other legal documents and certificates

Certificates of good conduct (criminal records) from Austria may be requested via the Consulate General or one of the Honorary Consulates. For further information, please see the link "Certificate of good conduct (criminal records)."

Copies of Austrian divorce decrees may be obtained by directly contacting the District Court which has issued the decree. We recommend calling prior to a personal visit. Addresses and phone numbers are listed at www.help.gv.at.

 

d) Personal Identity Cards - Austrian ID (Personalausweis)

Personal Identity Cards (Personalausweis), accepted by some countries as cross-border travel documents, may also be obtained through the Austrian Embassy.

This procedure requires

For more information (German only) please visit
https://www.help.gv.at/Portal.Node/hlpd/public/content/3/Seite.030000.html

 


B. Documents from the USA

Official documents from abroad generally have to be obtained through relatives, friends or other persons of trust from the authorities of the respective US state. It is also possible to order  certain official documents online through the officially authorized service agent VitalChek. This service allows payment through credit card and an international delivery of documents. For further information (e.g. who can order what, costs etc.) as well as specifics concerning individual states please visit the agent’s website.

Additionally, for an application for a birth certificate, the US Embassy in Vienna recommends the service agent www.usbirthcertificate.net.

To order a certificate via mail might also be possible, if the competent US authority accepts payments by credit card. For further information please contact the competent authority of the respective US state.

If it is impossible to obtain a document through the outlined channels, Austrian nationals may apply for the provision of civil status documents either directly at the Austrian Embassy (no form required) or through the Federal Ministry for Foreign Affairs (please see required form).  

Non-Austrian nationals have to apply for official documents at the competent state authority or at the representative authorities in Austria respectively.


Apostille

Please note that foreign documents usually require an apostille or a diplomatic legalization to be recognized in Austria.

In the US, the competent authority for issuing an apostille is the Secretary of State of the respective state.

Please visit the website of the competent state authority to find out whether it is possible to apply for a document and an apostille simultaneously (possibly also via VitalChek). Otherwise the websites of the respective Secretary of State inform about the application process.

If it is not possible to obtain an Apostille from abroad (e.g. payment by check only), a commercial service, e.g. www.internationalapostille.com, which offers international shipment and payment by credit card, can be used.

If it is impossible to obtain an Apostille through any of the channels outlined above, you can apply for the provision of an Apostille informally at the Embassy. Please send a scan of the document requiring an Apostille via Email in order for us to determine whether your document meets all criteria necessary for an Apostille. Otherwise a new document will have to be requested from the respective authority (see above).

 

The provision of official documents as well as Apostilles are subject to Consular fees, payable to the Federal Ministry of Foreign Affairs.


Embassy of Austria
Consular Section
3524 International Court, NW
Washington, D.C., 20008


Consulate Office Hours:
Monday through Friday, 10:30 a.m. to 1 p.m.
(except Austrian and U.S. holidays)

E-mail: consularsection@austria.org